In the role of Health, Safety and Environment Administrator, you will be responsible for site security processes to generate and promote a Health and Safety culture. You’ll be organising daily office administration duties and procedures to maintain a pleasant working environment, achieving high levels of effectiveness, communication, and safety.

The role will support the Health & Safety Manager in the development, implementation and review of all health, safety, and environment procedures, instilling a positive culture by awareness campaigns and continual improvement and environmental sustainability, whilst maintaining a health and safety management systems in accordance with the International Standards for Organisations.

This role will be based at e.surv Orion Park Office, in Kettering, (NN156PP), and flexibility can be discussed.

Key Accountabilities:

Facilities:

• To act as the liaison point of contact between e.surv and its parent company LSL Facilities dept on all premises and property management related matters - to include internal customers, plus landlords, surveyors, managing agents, local authorities and suppliers.
• Work with LSL facilities to organise facilities management across e.surv sites, including maintenance, ventilation, temperature, lighting, sanitary, washing and rest facilities.
• Monitoring waste management, collate and disposing of supplies no longer required, complete asbestos management plans and bi-annual checks of the premises, review and update fire risk assessments and ensuring a planned schedule, is in place for oversight of regular maintenance and building repairs.
• Undertake regular reviews and ensure anomalies are notified to the supplier and addressed.
• Perform routine inspection and maintenance activities, dealing with occurring deficiencies or need for repairs.
• Undertake emergency lighting and call point tests in accordance with the schedule.
• Organize prevention and precautions against, or adequate control of, exposure to hazardous substances, and danger from flammable, explosive electrical, noise, radiation, and manual handling risks.

Office:

• Take an active role of e.surv head office and other key sites to ensure the smooth running of the office and help improve company procedures and day to day operation.
• To develop, manage and maintain the head office secure door access system, including monitoring access and reporting breaches, managing starters and leavers, time zones, access rights and temporary pass allocation for employees, visitors and contractors.
• Office supply arrangements and greeting visitors,
• Work with LSL facilities to carry out site inspections and audits of head office and key operational sites, providing advice and support to managers and staff where corrective actions are required ensuring that buildings and grounds meet health and safety and environmental requirements.
• Ensure physical security arrangements are maintained - including managing on site security.
• Maintain statutory notice boards within all offices, including Law posters and employers’ liability insurance.
• Maintain statutory notice boards within all offices, including Law posters and employers’ liability insurance.

Health, Safety and Environment:

• Advises, plans, executes, and proactively monitors the protective and preventative measures required for the workplace. Minimise operational losses, occupational health problems and accidents. Encourages compliance to policies and procedures to reduce the need for corrective actions.
• Ensure own health and safety and that of colleagues by complying with both legal and policy requirements.
• Continually review the health and safety mailbox; immediately review and action as appropriate. Notify and escalate issues of dispute to the Health and Safety Manager.
• To provide assistance and holiday/sickness cover for the Health and Safety Manager.
• Review and action as appropriate any health and safety issues identified or raised, as applicable to all e.surv occupied premises.

Knowledge and Skills required:

Essential:

• A practical understanding of health and safety and environmental legislation and how it affects the organisation. (full training will be given).
• Ability to work as part of a team and to positively influence others.
• Excellent communication skills.
• Experience in implementing incident management and reporting.
• Familiarity of risk assessments and method statements.
• Flexibility to work irregular hours based on business needs.
• Good communication, judgement, and supervisory skills.
• Highly organised with the ability to work independently and prioritise own workload

Desirable:

• Knowledge of ISO relevant standards including 27001, 45001, 22301, 9001 and 14001.
• Good personal skills to resolve problems.
• Working with third parties.
• Experience of working with staff across an organisation to develop practical and workable solutions.
• Knowledge of chemical and cleaning supplies (COSHH)
• Previous administrative experience or evidence of competence in related areas eg project work.

PRE EMPLOYMENT SCREENING - All of our employees have to pass a Criminal Records Disclosure and Credit Referencing Process in order to work with our lender clients, if you are unsure on this, ask the team and we'll be happy to explain the process.