Full Job Description
Buyer / Administrator
This is a varied and hands-on position supporting live site operations, combining procurement, logistics planning, invoicing, and compliance administration. It would suit someone highly organised, commercially aware, and comfortable working in a fast-paced construction environment.
The Role
You will play a key role in ensuring materials, plant, labour, and logistics are efficiently coordinated to support multiple active projects. The role also includes high-volume invoice processing, supplier management, and operational planning support.
Key ResponsibilitiesProcurement & Commercial Support
- Source and procure materials, plant, and tools for site teams
- Raise, track, and close purchase orders
- Negotiate best value rates and supplier terms
- Maintain strong supplier relationships
- Price bills of materials to support tender submissions
Surfacing & Logistics Planning
- Weekly scheduling and coordination of surfacing projects
- Hire specialist equipment (pavers, rollers, planers, etc.)
- Coordinate plant and equipment logistics, including low loader and third-party transport
- Arrange external subcontract services (sprayers, sweepers, haulage)
- Coordinate site operatives and subcontractor capacity
- Conduct monthly return-load reviews to identify cost efficiencies
- Provide logistics planning cover, including occasional Saturday coordination
Invoicing & Financial Administration
- Approve and query high volumes of supplier invoices
- Validate material and subcontractor invoices
- Record materials sent for recycling or processing
- Process subcontractor recharges
- Run operational and financial reports as required
Compliance, Waste & Sustainability
- Manage compliance administration for high-security project access
- Track carbon and waste reporting (monthly updates)
- Maintain waste schedules and file Waste Transfer Notes
- Support sustainability and reporting processes
General Office & Yard Support
- Order yard stock including building materials, workshop supplies, PPE, and traffic management equipment
- Support community and social value initiatives
- Handle incoming office calls and general administration