Finance Administrator

Term: Full time, permanent

Location: On site

Hours of employment: 08:30 to 16:50, Monday to Friday

Description of the Role: Our Finance Administrator will support various aspects of the accounts function, including accounts payable, accounts receivable, credit card and expense management, banking, and reconciliations. This role involves processing invoices, managing supplier and customer accounts, and ensuring timely and accurate financial record-keeping. The successful candidate will also assist with VAT compliance, reporting, and audit preparation, while providing administrative support to the finance team. Strong organisational skills, attention to detail, and the ability to work both independently and as part of a team are essential.

Responsibilities

Accounts Payable:

• Process supplier invoices and upload for matching and posting in Sage.
• Reconcile supplier statements monthly and resolve discrepancies with suppliers.

Accounts Receivable:

• Issue and update sales invoices in Sage daily, email to customers, and generate/distribute customer statements as needed.
• Process refunds and credit notes via Sage Pay and assist with monitoring overdue accounts for credit control.

Credit Card & Expense Management:

• Maintain and reconcile credit card spreadsheets; Post transactions into Sage monthly.
• Follow up on missing receipts from cardholders to ensure audit readiness.

Banking & Reconciliations:

• Process Sage Pay transactions for internet orders and update Sage daily.
• Assist with bank reconciliations, cash flow forecasting, and preparation of weekly payment runs.

VAT, Compliance & Reporting:

• Resolve VAT-related queries and support the preparation of quarterly VAT returns.
• Assist with internal and external audit processes, providing necessary documentation.

Administrative & Team Support:

• Manage shared finance inboxes, respond to queries, and provide administrative cover as needed.
• Assist with month- and year-end close processes, including journal preparation and posting.
• Maintain organised digital filing systems and suggest improvements to financial processes.

Required Skills & Experience:

• Strong attention to detail and high levels of accuracy.
• Proficiency in Microsoft Excel.
• Experience with accounting software (preferably Sage 50 or similar).
• Familiarity with online payment systems.
• Good organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Team player with a proactive, flexible attitude.
• Understanding of VAT rules and invoice processing best practices.

Qualifications:

• AAT qualified or working towards it.
• Relevant experience in an accounts administration role, particularly in a finance team.

Salary: £25,000 per annum

Benefits:

• Generous company pension
• Minimum 31 days’ holiday (including bank holidays)
• Life insurance
• Enhanced maternity/paternity
• Free onsite parking
• Friendly place to work
• Long-term service benefits including extra holidays and private medical insurance

About ReAgent Chemical Services Limited

ReAgent is a family-owned chemical manufacturer and supplier founded in 1977. We are a dynamic, ambitious, and fast-growing company with a friendly company culture. Our core values are to provide industry-leading customer service and high-quality products and ensure that everyone who works at ReAgent is happy. Just a few of the ways we do this is through open and honest communication, regular social events, and being a Living Hours and Living Wage Employer.