Overview and Purpose of Role

Datapraxis exists to help democracy flourish. We work with leading progressive parties, non-profits, and research institutes across Europe, combining expertise in strategy, research, data science, modelling, message testing, campaigns, and digital engagement.

We are a small but rapidly growing company, and we’re now seeking a Finance Bookkeeper & HR Administrator to join our team on an either remote or hybrid basis.

This dual role combines financial bookkeeping with HR administration. You will ensure the smooth running of our day-to-day finances, provide accurate and timely management reporting, and support the HR function across Datapraxis and our partner companies. The role is ideal for someone who enjoys working across finance and people operations in a dynamic, growing organisation.

Key Responsibilities

Finance & bookkeeping responsibilities:

• Manage all bookkeeping duties, including accounts payable/receivable, payroll, and reconciliations.
• Process payments, invoices, income, and receipts accurately and on time.
• Prepare monthly, quarterly, and annual financial reports.
• Assist with budgeting and forecasting under the COO’s guidance.
• Complete VAT returns and ensure tax compliance.
• Support ad hoc financial and administrative projects.
• Maintain accurate records using Xero, Approval Max, Hubspot, and Excel/Google Sheets.

HR responsibilities:

• Support the HR function across two partner companies by:
• Supporting the recruitment processes.
• Assisting with onboarding of new employees.
• Helping with the organisation of staff gatherings and training sessions.
• Maintaining HR platforms and staff databases (Notion, Contractbook, GDrive).
• Preparing PTO and sick leave reports for management.
• Supporting the Ops Manager in updating the Staff Handbook.
• Ensure HR data accuracy and compliance with policies and procedures.

Other responsibilities:

• Provide general office administration support.
• Assist with contracting processes as required.

Person specification

Essential

• Bookkeeping or accounting qualification (AAT qualified/part-qualified) or 2–3 years’ bookkeeping experience.
• Proficiency with Xero, familiarity with Approval Max and Hubspot.
• Strong IT skills, particularly Excel/Google Docs.
• Experience implementing finance function automations, especially in reporting.
• High levels of efficiency, accuracy, and attention to detail.
• Strong organisational and time management skills.
• Proactive, positive, and solution-oriented approach.
• Ability to work independently and collaboratively, managing multiple priorities.
• Friendly, enthusiastic manner with excellent communication skills.

Desirable

• Payroll and electronic VAT submission experience.
• Knowledge of HMRC reporting requirements.
• Experience using Notion.
• Awareness of finance technology solutions (automation, security, software) and ability to recommend improvements.

Benefits

• 30 days holiday (including UK public holidays)
• Additional leave during company-wide closure between Christmas and New Year
• Company pension scheme
• Enhanced parental leave
• Learning & development opportunities
• Employee assistance programme (24/7 support)
• Cycle to work scheme
• Hybrid working model to support work–life balance

If this is of interest, please send your CV and a cover letter explaining why you are suitable for the role to Kate Galea, Chief Operating Officer. The deadline for submissions is Tuesday, 14 October 2025.