Job Description

Are you an organised, detail-oriented individual who thrives in a fast-paced environment? Do you enjoy keeping things running smoothly and working as part of a supportive team? If so, we’d love to hear from you!

As a Shipping Administrator, you'll play a key role in ensuring our shipments are processed efficiently and on time.

Full training will be provided in-house, making this an excellent opportunity for candidates who are ready to perform the role effectively, with responsibilities including shipping, export documentation, customs procedures, and office administration.

Location: Building 190 Carver Drive, Kent Science Park, Sittingbourne, Kent, ME9 8NP

Working Pattern: 20 hours per week (5 days per week, 4 hours daily).

Main Responsibilities and Duties

• Prepare and manage all required shipping documentation for both domestic and international shipments, ensuring accuracy and compliance with relevant regulations.
• Create shipping labels, arrange collections, and process shipments through courier portals.
• Liaise with courier companies, freight providers, and customs authorities to facilitate the smooth clearance and delivery of packages.
• Prepare regulatory documentation for shipments to the United States, including FDA-related paperwork where required.
• Coordinate with Chambers of Commerce to obtain Certificates of Origin and other export documentation as necessary.
• Process customer sample requests and sales orders, ensuring all shipment details, documentation, and instructions are accurate before release to the packing team.
• Provide general office support, including answering telephone calls, responding to enquiries, and directing communications to the appropriate departments.
• Maintain accurate shipping and administrative records in accordance with company procedures.
• Perform day-to-day administrative duties to support efficient shipping, logistics, and office operations.
• Assist with resolving shipment issues, tracking deliveries, and communicating updates to internal teams and customers when required.

Candidate Requirements:

• Proactive and highly organised.
• Detail-oriented with strong problem-solving skills.
• Team player with excellent communication abilities.
• Quick thinker who can adapt to a fast-paced environment.
• Preferred: 1-2 years of administrative experience.

Additional Duties

• Any other tasks that may be required due to business needs.
• Cross train with rest of shipping team to cover for absences.

ABOUT US

AbBaltis is a dynamic and forward-thinking life science company experiencing rapid growth in the IVD and Biotech industry. Our primary focus lies in the global distribution of disease state plasma and serum, making a significant impact on the advancement of medical research and development. We take immense pride in our people-oriented approach, fostering a work environment that thrives on diversity, collaboration, innovation, and excellence.

AbBaltis’ success stems from the exceptional individuals who make up our team. We are a group of A-players who possess a deep passion for their work and a commitment to driving positive change in the world of life sciences. Our team members embody our core values of integrity, dedication, and continuous learning.

PUTTING PEOPLE FIRST

• Diversity is a core aspect of our company culture. We believe that by embracing and celebrating diversity, we can create an inclusive environment where every individual feels valued and respected. Our team is proud to be international, with members working from various parts of the world, including South Africa and Lithuania. Additionally, we are actively working towards becoming a visa sponsorship business, which will enable us to support and sponsor our overseas employees who are working within the UK. This step further exemplifies our dedication to fostering diversity and ensuring that talented individuals from all over the world have the opportunity to contribute to the growth and success of our organization.
• Employee wellbeing is paramount to us at AbBaltis. We understand that a healthy work-life balance is essential for personal growth and overall job satisfaction. Therefore, we prioritise providing comprehensive support systems and resources to ensure the wellbeing of our employees. From bespoke flexible work arrangements, team building activities, employee benefit packages, to wellness workshops, we strive to create an environment where individuals can thrive both personally and professionally.

Joining AbBaltis offers an exciting opportunity to become a valued member of a dynamic and passionate community that is actively contributing to advancements in the field of life sciences. We are committed to making a positive impact on the world through our work, and we believe that our employees play a crucial role in achieving this goal.